Sunbeam City Meeting
21 November, 2022

**Check in:**
  * [[https://social.wake.st/@liaizon | @wakest]] (they/them)
  * [[https://sunbeam.city/@Trav | @trav]]
  * [[https://sunbeam.city/@garlic_onions | @analuisa]] 
  * [[https://sunbeam.city/@handle | @handle]] (they/them)
  * [[https://sunbeam.city/@squeakypancakes | @squeakypancakes]]
  * [[https://sunbeam.city/@kevlar | @kevlar]]
  * [[https://sunbeam.city/@derek | Derek Caelin]] (he/him)
  * [[https://sunbeam.city/@teslas_moustache | @teslas_moustache]]
  * [[https://sunbeam.city/@srgray | @sr.gray]] (he/him)
    
**Agenda:**
  - Check-ins/intros
  - Old Business
    * decision making processes, Adopt Autonomic stuff https://autonomic.zone/blog/how-we-make-decisions/
    * based on Quaker decision making process. Small/Medium/Large decisions.
    * need list of all folks to be able to do Large decisions...
    * how do votes get recorded?
      * RocketChat emoji reactions.
    * could say decision making is done in Matrix room, poll with reactions? how to only have one vote per user? but probably folks in this room who are not sunbeam and vice versa
    * another option: sunbeam.city mastodon, poll on there?
    * tried using the "announcement" system on mastodon once or twice, unsure how it went. emoji vote on there. deadline "this closes by <whenever>". could include everyone on instance vs just folks who are on the instance
    * seen this approach on a couple of other places, clear statement of what each emoji (emojo?) means
    * talk a while ago about moving over to hometown fork, then we'd have local-only posts, which could be voted on. stuck with infrastructure.
      * hometown fork: https://github.com/hometown-fork/hometown
    * would voting be open to everyone on the server or only those that have donated into OpenCollective (as per current "wiki posted" rules, https://wiki.sunbeam.city/doku.php?id=governance_policy)
    * detailed basis for what fits each category would be impossible, general guide and examples for each category helpful though
    * what are the current rules for decision-making?
      * nobody knows! :D wiki outdated
      * consensus-via-matrix sort of evolved
    *  can choose something and change it later; better to have something than nothing
    * would a moderation decision, e.g. blocking or defederation, be "medium" or "large"?
      * probably Large?
    * if you downvote a decision, it means it should be a Large - so if you're unsure you can make it a medium
    * blocking/defederating - Large-tier discussion on what would cause it to happen
    * specific criteria for defederating / instance blocks. also an element of speed. moderators put in the block and put up a vote at the same time

**Call to Vote**

Wakest moved the Adoption of Autonomic methodology.
Seconded by Teslas Mustache.
Vote Carried universally.

Discussion on "How to Vote" continued:
    * proposal to use announcement feature to do voting
    * not accessible in mobile apps
    * not everyone has the ability to post
      * one of the mods has to write the announcement
    * Matrix instead?

The voting method has been tabled as no immediate consensus could be reached.    

3. Sunbeam City Wiki - Maintainer
     * sr.gray has volunteered to assist with this opening
     * main priorities will be updating info to current 
     * additionally, hopes to add records for decision history transparency

**Call to Vote**

sr.gray take over as wiki maintainer
Pass (8 Approved, 1 Abstain, 0 Nay)

4. Discussion on new moderator positions
    * se-sm-ca, Derek, and Kevlar have volunteered to moderate
    * Discussion on moderation policies
    * Moderation Action Log should be implemented (Can use wiki)
    * Further build moderation policies, and resources
      * https://wiki.sunbeam.city/doku.php?id=moderation_resource
      * https://wiki.sunbeam.city/doku.php?id=guidelines 
      * https://wiki.sunbeam.city/doku.php?id=code_of_conduct 
    * Discussion carried beyond time allotted and tabled until next meeting

**Unfinished Business for Next Meeting** (unless completed via Tech Action Squad)
  - Add rules to Mastodon
  - Discourse server
  - Server Hosting
    * Paying for it via open collective? Want to pay larger chunks.
  - se-sm-ca, Derek, and Kevlar want to be moderators
  - Who has access to what accounts?
  - New mastodon roles
  - Close registration
  - Figure out welcome email to add wiki & matrix links
  - Finance Update
  - How to improve transparency (eg publish decisions made)
  - Update to Mastodon 4.x


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**Also see:**

  * [[gcm_apr3_2022 | Previous Meeting]]
  * [[2022_Voting_Log | 2022 Voting Log]]